data capture

 

 

ABBYY FlexiCapture is a highly accurate, scalable data processing and document capture solution that intelligently extracts, classifies and serves critical data from incoming image, email and document streams to decision makers – for better performance, document workflow process transparency and workload predictability.

data capture software

 

Faster Revenue, Lower Operation Costs

All data coming via multiple channels and in many formats are automatically processed, classified and delivered.

data processing

 

Prompt Transactions, Decisions, and Actions

With data processing cycle two times shorter and high-level accuracy it is easy to meet deadlines, think and act accordingly.

document processing

 

Control, Predictability, and Compliance

The platform has built-in supervisory, reporting, and dashboard tools, and provides means for distributed document processing.

Key new features

Features-103v-55x55

Extracting Data from Many Sources

No matter the format, volumes or channel, all incoming documents are captured on the spot. Hand-over-hand transfer and re-mailing are no longer a must.

document classification

Multi-Level Documents Classification

Based on their layout and contents, captured documents undergo automatic classification. No more manual sorting and labelling needed.

Features-103v-55x55

Data Validation and Control

Once captured, business-critical data are automatically validated for accuracy and compliance. Extra automatic controls help prevent fraudulent transactions.

document classification

Visibility into Data and Processes

Monitoring tools and reports on key parameters – resources, performance and accuracy – provide transparency and predictability of the process.

AUTOMATED DOCUMENT ENTRY

 

ABBYY FlexiCapture automatically processes all types of office documents, including image formats, email attachments and message bodies, in a single flow: TXT, EML, XLSX, VSD, HTML, DOCX, XLS, VSDX, DOC, PPTX, HTM, PPT, and RTF.

 

Digitally born office documents can be processed with:

 

  • Microsoft Office if it is installed, its use is allowed in the settings, and a valid login and password have been provided
  • LibreOffice if it is installed and its use is allowed in the settings
  • the built-in converter if none of the above can be used

AUTOMATIC DOCUMENT CLASSIFICATION

 

The neural-based automatic document classification technology enables sorting of documents by types (e.g. driver license, bank statement, tax form, contract, invoice, etc.) and custom subcategories (e.g. invoices from vendor A, invoices from vendor B, etc.).

 

It learns easily, enabling it to perform as Autoclassifier – just provide a set of sample documents (no fewer than 10 documents of each type) and specify reference classes for each document in the set. Not only it defines a document type, but also selects a correct Document Definition for further content processing.

 

For many real-life scenarios, the precision/recall ratio can be adjusted easily: simply prioritize either recall or precision, or use the “balanced” mode.

RECOGNITION

 

At the recognition stage, document images are assembled into multi-page documents or Document Sets, their content and data are intelligently extracted and validated – automatically in an unattended mode.

 

Automatic Assembly: Multi-page Documents Out of Pages

 

This task can be done either by separators (e.g. blank pages inserted between the two documents), or page counters, or with the help of ABBYY neural-based classification algorithms that automatically identify.

 

Document sets

 

ABBYY FlexiCapture runs consistency checks, to ensure that all case-related documents are assembled correctly into a full Document Set. For a case management scenario, it enables comparison of:

  • key fields, seals, photos or signatures of different documents by displaying their main fields on the same сase
  • relevant data inside company’s databases against extracted data.

 

Highly Accurate OCR/ICR/OMR and Barcode Recognition incorporating

 

  • Optical character recognition of printed text in up to 190 languages
  • Intelligent character recognition for hand-printed text in over 110 languages
  • Barcode recognition for a variety of 1D and 2D barcodes
  • Optical mark recognition for a wide range of checkmarks

 

Automatic Validation includes

 

  • Comparison against databases
  • Conformity with built-in validation rules
  • Compliance with formats
  • Data normalization
  • User-defined checks

VERIFICATION

 

Verification station allows to check if the extracted fields match those of the original document. Alternatively, verification can be started manually using the Web- based Verification Station, easily accessible to Verification operator from any physical location. Any of the following techniques can be used:

 

Group Verification

 

Group verification allows verifying the similar checkmarks or digits across batch of documents by displaying all discovered versions in a single Verification window.

 

Field Verification

 

Field verification mode enables automatic checking of data fields one by one, or the characters in a field.

 

Verification in Document Window

 

Recognized data fields can be viewed simultaneously and compared against the original document image. Poorly recognized characters (e.g. handwritten text or notes) can be typed manually into the fields.

A Web Verification Station deployed on a third-party system can be accessed via single sign-on technology (using SAML 2.0). Users will interact with the integrated Web Verification Station the same waythey interact with a non-integrated station.

DATA EXPORT

 

ABBYY FlexiCapture automatically exports recognized data to different file formats, and then to databases, systems of record and other destination points in line with user-defined rules:

 

  • Corporate file storage repositories – SharePoint, Laserfiche, etc.
  • ODBC compatible databases – Oracle, Microsoft SQL Server, and Microsoft Access
  • ERP and ECM systems – SAP, Microsoft, IBM and Sage

 

Exporting document sets

 

  • Document set images can be exported to one PDF file or placed in a storage location, but a file or database record should describe the structure of the document set and contain a link to each document image.
  • Document set fields (including fields in child documents) can be exported to ODBS databases and files. All fields in child documents are available when setting up export, so you can set up mapping and redact sensitive information both in a document section and in linked documents.

WEB-BASED ADMINISTRATION AND MONITORING CONSOLE

 

FlexiCapture HTML5 Administration and Monitoring station enables 24/7 supervision from any physical location. It provides multi-level administration, automatic notifications for critical failures, and comprehensive reporting. Administration and Monitoring allows for monitoring of processing times and pick loads. The System Administrator is able to monitor system health, the overall system and each tenant productivity, and to receive notifications about imminent database overflow.

 

Alternatively, reports can be created using Microsoft Report Viewer and Crystal Reports:

 

  • Microsoft Report Viewer is now used as the default tool for generating reports. It is installed together with ABBYY FlexiCapture 12. Three standard types of reporting are generated in Microsoft Report Viewer: site productivity, processing productivity, and general operator report.

 

  • Although Crystal Reports is not shipped with the product, users who have this product installed on their computers can continue using it for generating reports.
  • If a user has custom reports in different formats, the correct software will be selected depending on the file extension: *.rdl and *.rdlc files will be opened using Microsoft Report Viewer and all other files will be opened using Crystal Reports.

 

  • Reports in Crystal Reports will be generated without a preview window and in PDF format.

FlexiCapture 12 StandAlone Administrator

 

 

CPU  2 GHz or faster
Operating system
  • Windows 7 SP1
  • Windows 8.1
  • Windows 10

 

Note: To use a localized version of ABBYY FlexiCapture, make sure your operating system supports the corresponding GUI language.

RAM  at least 2 GB
Disk space  4 GB (including 2 GB for installation)
Other requirements

 

  • Microsoft .NET Framework 4.5 or later

Note: Windows 2012R2 already includes .Net Framework 4.5.1 but you will need to install ASP.NET 4.5. You can look up the version of your .Net Framework in the registry. Please visit this Microsoft web page for detailed instructions.

  • Microsoft Office (version 2007 or later) or LibreOffice (version 4.0 or later)
  • A scanner with TWAIN, WIA or ISIS support

Terminal Server Support

 

The operation of ABBYY FineReader 14 in terminal mode has been tested for the following configurations:

  • Microsoft Windows Server 2012 R2 (Remote Desktop, RemoteApp and Remote Desktop Web Access)
  • Citrix XenApp 7.9 (using installed application accessed from a server)

Scanners & MFPs

 

FineReader supports TWAIN- and WIA-compatible scanners, multi-function peripherals (MFPs) and all-in-one devices when using in scanning mode.

You can find such scanners among the popular models offered by:

Avision
Brother
Canon
Epson
Fujitsu
HP
Kodak
Lexmark
Microtek
Mustek
OKI
Panasonic
Plustek
Ricoh
Visioneer
VuPoint
Xerox

Nonetheless, ABBYY does not guarantee any scanner to be fully compatible with ABBYY software products. Due to this fact, ABBYY assumes no liability whatsoever for any damages – commercial or otherwise – arising from the use of the information stated above.

Digital Camera Requirements

 

Recommended Requirements for Digital Cameras:

 

    • 5 megapixel sensor (minimum – 2 megapixel)
    • Flash disable feature
    • Manual aperture control or aperture priority mode
    • Manual focusing
    • An anti-shake system or the use of a tripod is recommended
    • Optical zoom

Interface Languages

Note: number of supported interface languages may vary in some local versions of ABBYY FineReader 14

Supported File Formats

INPUT FORMATS

  • PDF, including PDF/A
  • Image formats: TIFF, JPEG, JPEG 2000, JBIG2, PNG, BMP, PCX, GIF, DjVu, XPS*
  • Editable formats**: DOC(X), XLS(X), PPT(X), VSD(X), HTML, RTF, TXT, ODT, ODS, ODP

 

Requires Microsoft .NET Framework 4.
** Microsoft
® Office or Apache® OpenOffice® is required.

DOCUMENT SAVING FORMATS

  • PDF, including PDF/A (1a, 1b, 2a, 2b, 2u, 3a, 3b, 3u)
  • Image formats: TIFF, JPEG, JPEG 2000, JBIG2, PNG, BMP, PCX, DjVu
  • Editable formats: DOC(X), XLS(X), PPTX, HTML, RTF, TXT, CSV, ODT
  • E-book formats: EPUB®, FB2

Supported Barcodes

Supported Applications

  • Microsoft Word 2016 (16.0), 2013 (15.0), 2010 (14.0), 2007 (12.0)
  • Microsoft Excel 2016 (16.0), 2013 (15.0), 2010 (14.0), 2007 (12.0)
  • Microsoft PowerPoint 2016 (16.0), 2013 (15.0), 2010 (14.0), 2007 (12.0)
  • Microsoft SharePoint 2013
  • Apache OpenOffice Writer 4.1
  • LibreOffice Writer 5.2
  • Adobe Acrobat/Reader (10.0 and later)

If any application is missing from this list, it has either not yet tested or not supported. To ensure better compatibility, we recommend installing the latest updates and upgrades available for the above applications.

Recognition Languages

 

ABBYY FineReader 14 supports 192 recognition languages in all combinations. 48 languages include dictionary support (marked with ):

Artificial Languages

 

Artificial Languages

 

Document Comparison Languages

 

ABBYY FineReader 14 supports 35 document comparison languages in all combinations.

 

Azeri (Latin)
Bashkir
Bulgarian
Catalan
Croatian
Czech
Danish
Dutch
Dutch (Belgian)
English
Estonian
Finnish
French
German
German (new spelling)
Hungarian
Indonesian
Italian
Latvian
Lithuanian
Norwegian (Bokmal)
Norwegian (Nynorsk)
Polish
Portuguese

FlexiCapture 12 Distributed Administrator

Servers

CPU

Application Server: 2 GHz or faster with 2 cores

Other servers: 2 GHz or faster

Operating system

  • Windows Server 2008 SP2
  • Windows Server 2008 R2 SP1
  • Windows Server 2012
  • Windows Server 2012 R2
  • Windows Server 2016

Note: To use a localized version of ABBYY FlexiCapture, make sure your operating system supports the corresponding GUI language.

RAM

At least 2 GB for each component

Note: An additional 4 GB RAM is required if Database Server is installed.

Disk space

  1. Application Server: 500 MB for installation
  2. Processing Server: 400 MB for installation
  3. Licensing Server: 100 MB for installation
  4. 2 GB for SQL Server database
  5. Additional space is required for the file storage

Browser

(to open Administration and Monitoring Console)

 

  • Internet Explorer 11

    Note: to ensure that Internet Explorer 11 works correctly, install .NET Framework 4.5 on the computer with the Application Server or add the address of an application server to the list of websites that are opened in compatibility mode.

  • Mozilla Firefox 50 or later (32-bit)
  • Google Chrome 55 or later (32-bit)

Other requirements

  1. The computer where the server is installed must be connected to your domain
  2. Video card and display with a resolution of 1024×768
  3. Internet Information Services 7 or higher
  4. Microsoft .NET Framework 4.5 or higher (4.6 if you use Windows 10)
  5. Microsoft SQL Server 2008 SP4, 2008 R2 SP3, 2012 SP2, 2014 SP1, 2016
  6. Visual C++ 2015 Redistributable

Stations

CPU

2 GHz or faster

Operating system

  • Windows 7 SP1
  • Windows 8.1
  • Windows 10
  • Windows Server 2008 SP2 + Desktop Experience
  • Windows Server 2008 R2 SP1 + Desktop Experience
  • Windows Server 2012 + Desktop Experience
  • Windows Server 2012 R2 + Desktop Experience
  • Windows Server 2016 + Desktop Experience

Note: To use a localized version of ABBYY FlexiCapture, make sure your operating system supports the corresponding GUI language.

 

RAM

At least 2 GB for each component

Note: An additional 4 GB RAM is required if Database Server is installed.

Disk space

Scanning Station: 1 GB (including 200 MB for installation and sufficient disk space for scanned images)

Other stations: 4 GB (including 2 GB for installation)

Other requirements

  • A scanner with TWAIN, WIA or ISIS support
  • Video card and display with a resolution of 1024×768
  • The computer where the station is installed must be connected to your domain
  • Microsoft .NET Framework 4.5 or later
  • Microsoft Office (version 2007 or later) or LibreOffice (version 4.0 or later)

HTML 5 Web Stations (new)

CPU

1.6 GHz or faster

Operating system

  • Windows 7 SP1
  • Windows 8/8.1
  • Windows 10
  • Windows Server 2008 R2 SP1 + Desktop Experience
  • Windows Server 2012 + Desktop Experience
  • Windows Server 2012 R2 + Desktop Experience
  • Windows Server 2016 + Desktop Experience
  • Note: To use a localized version of ABBYY FlexiCapture, make sure your operating system supports the corresponding GUI language.

 

RAM

1 GB

Disk space

  • Sufficient space to install a browser
  • At least 100 MB for program operation
  • An additional 60 MB is required to install the ABBYY Scanning plugin for the Web Scanning Station and the Web capture Station.

Browser

  • Microsoft Internet Explorer 11
    Browser security settings: Internet Explorer medium-high protection level. Detailed required settings for Internet Explorer:
  1. Run ActiveX controls and plugins = Enable
  2. Script ActiveX controls marked safe for scripting = Enable
  3. Active scripting = Enable

    Note: to ensure that Internet Explorer 11 works correctly, install .NET Framework 4.5 on the computer with the Application Server or add the address of an application server to the list of websites that are opened in compatibility mode.

    Note: The Metro-style version of Internet Explorer 10 that comes with Windows 8 is not supported.

  • Mozilla Firefox 50 or later (32-bit)
    Security settings for Mozilla Firefox:

    1. Java scripting = Enable
    2. Firefox will remember history (Options → Privacy)
  • Google Chrome 55 or later (32-bit)
    Security settings for Google Chrome:

    1. JavaScript = Allow all sites
    2. plugins = Run automatically

      Note: All plugins are disabled by default. To enable a plugin, open chrome://plugins/ in the browser and select the Always allowed option for the desired plugin.

Other requirements

  • Video card and display with a resolution of 1024×768
  • For Web Scanning Station and Web Capture Station:
    1. A scanner supporting the TWAIN interface. WIA scanners can be accessed from the station but they may not operate properly
    2. ABBYY Scanning plugin (see below)

SilverLight Web Stations (previous version)

CPU

1.6 GHz or faster

Operating system

  • Windows 7 SP1
  • Windows 8/8.1
  • Windows 10
  • Windows Server 2008 R2 SP1 + Desktop Experience
  • Windows Server 2012 + Desktop Experience
  • Windows Server 2012 R2 + Desktop Experience
  • Note: To use a localized version of ABBYY FlexiCapture, make sure your operating system supports the corresponding GUI language.

RAM

512 GB

Disk space

  • 250 MB to install a browser and a SilverLight
  • An additional 31 MB is required to install the ABBYY Scanning plugin for the Web Scanning Station and the Web capture Station.

Browser

  • Microsoft Internet Explorer 11
    Browser security settings: Internet Explorer medium-high protection level. Detailed required settings for Internet Explorer:
  1. Run ActiveX controls and plugins = Enable
  2. Script ActiveX controls marked safe for scripting = Enable
  3. Active scripting = Enable
  4. File Download = Enable (to install Silverlight)

    Note: to ensure that Internet Explorer 11 works correctly, install .NET Framework 4.5 on the computer with the Application Server or add the address of an application server to the list of websites that are opened in compatibility mode.

    Note: The Metro-style version of Internet Explorer 10 that comes with Windows 8 is not supported.

    Note: Internet Explorer 64-bit is only supported under Windows 7/2008+ if Silverlight 5 is installed.

  • Mozilla Firefox 50 or later (32-bit)
    Security settings for Mozilla Firefox:
  1. Java scripting = Enable
  2. Firefox will remember history (Options → Privacy)
  • Google Chrome 40 or later (32-bit)

Note: Google Chrome 45 or later does not support Silverlight.

Security settings for Google Chrome:

  1. JavaScript = Allow all sites
  2. plugins = Run automatically

    Note: All plugins are disabled by default. To enable a plugin, open chrome://plugins/ in the browser and select the Always allowed option for the desired plugin.

Other requirements

  • Video card and display with a resolution of 1024×768
  • Silverlight 5.1.20913 or later

    Note: Microsoft Internet Explorer 11 only supports Silverlight when running under Windows 7 SP1, Windows 8.1 or Windows 10.

  • For Web Scanning Station and Web Capture Station:
    1. A scanner supporting the TWAIN interface. WIA scanners can be accessed from the station but they may not operate properly
    2. ABBYY Scanning plugin (see below)

ABBYY Scanning Plug-In

The table below lists the operating systems on which the ABBYY Scanning plugin can be installed with various permissions:

ABBYY Scanning plugin

 

OS PERMISSIONS UAC EXE
Windows 7 SP1 Administrator Recommended  
No  
User Recommended  
No  
Windows Server 2008 R2 SP1 Administrator Recommended  
No  
User Recommended  
No  
Windows 8.1 Administrator Recommended  
No  
User Recommended  
No  
Windows Server 2012* Administrator Recommended  
No  
User Recommended  
No  
Windows Server 2012 R2 Administrator Recommended  
No  
User Recommended  
No  
Windows 10 Administrator Recommended  
No  
User Recommended  
No  

 

Note: To allow the ABBYY Scanning plugin to be installed on Windows Server 2012, run the executable file Setup.exe as Administrator or change the security policy by setting the value of the registry key HKEY_LOCAL_MACHINE\Software\Policies\Microsoft\Windows\Installer DisableMSI to “0”.

 

For detailed instructions on how to install the ABBYY Scanning plugin, see Web Scanning Station Help or Web Capture Station Help.

Remote Verification Station

CPU

2 GHz or faster

Operating system

  • Windows 7 SP1
  • Windows 8.1
  • Windows 10
  • Windows Server 2008 SP2 + Desktop Experience
  • Windows Server 2008 R2 SP1 + Desktop Experience
  • Windows Server 2012 + Desktop Experience
  • Windows Server 2012 R2 + Desktop Experience
  • Windows Server 2016 + Desktop Experience
  • Note: To use a localized version of ABBYY FlexiCapture, make sure your operating system supports the corresponding GUI language.

RAM

1 GB

Disk space

400 MB

Other requirements

  1. Video card and display with a resolution of 1024×768
  2. Microsoft .NET Framework 4.5 or later

ClickOnce Scanning Station

CPU

2 GHz or faster

Operating system

  • Windows 7 SP1
  • Windows 8.1
  • Windows 10
  • Windows Server 2008 SP2 + Desktop Experience
  • Windows Server 2008 R2 SP1 + Desktop Experience
  • Windows Server 2012 + Desktop Experience
  • Windows Server 2012 R2 + Desktop Experience
  • Windows Server 2016 + Desktop Experience

Note: To use a localized version of ABBYY FlexiCapture, make sure your operating system supports the corresponding GUI language.

RAM

1 GB

Disk space

1 GB (including 90 MB for installation and sufficient space for scanned images). The size of downloadable file is 70 MB

Browser

For ClickOnce deployment:

  • Internet Explorer 11

    Note: to ensure that Internet Explorer 11 works correctly, install .NET Framework 4.5 on the computer with the Application Server or add the address of an application server to the list of websites that are opened in compatibility mode.

Other requirements

  1. A scanner with TWAIN, WIA or ISIS support
  2. Video card and display with a resolution of 1024×768
  3. Microsoft .NET Framework 4.5 or later

Virtual Environments

The system has been tested on the following virtual machines:

  1. Virtual platforms that imitate physical machines:
  • VMWare Workstation (any version)
  • Hyper-V (any version)

Note: Hyper-V version corresponds to the version of the operating system. Under Windows Server 2008, Hyper-V 6.0 is used.

Note: Hyper-V virtual machines do not work with USB devices.

  • Oracle VirtualBox (any version)
  • VMWare ESXi (server included with VMWare vSphere, any version)
  1. Virtual platforms imitating workplaces / applications:
  • VMWare Horizon 5.2.0
  • Citrix XenApp 6.0
  1. Cloud services:
  • Microsoft Azure
  • Amazon Cloud

Formats and Languages

Supported Recognition Languages

FlexiCapture supports over 40 recognition languages in all combinations. Dictionary support is available for all of the supported languages with the exception of Chinese. ICR is available fot 33 languages (marked with ):

Supported text types

 

Typographic, laser and ink-jet printers

Texts printed at a print shop, on a laser printer, or on an ink-jet printer.

Typewriter

Typewritten texts.

Matrix printer

Texts printed on a dot-matrix printer.

Index

A special set of characters that includes only digits written in ZIP-code style. They look as follows:

OCR-A

A monospaced font designed for Optical Character Recognition. Largely used by banks, credit card companies, and similar businesses. It may look as follows:

OCR-B

A font designed for Optical Character Recognition. It may look as follows:

MICR E-13B

A special set of numeric characters printed with special magnetic ink. MICR (Magnetic Ink Character Recognition) characters are found in a variety of places, including personal checks. It may look as follows:

MICR CMC-7

A special MICR barcode font (CMC-7). It may look as follows:

Barcode Types

Supported Graphic Formats

BMP
BMP:
  • black and white, gray, color
JBIG2
JBIG2:
  • black and white
PCX, DCX
PCX, DCX:
  • black and white, gray
GIF
GIF (only opening):
  • color
PNG
PNG:
  • black and white, gray, color
PDF
PDF, PDF/A**:
JPEG
JPEG:
  • gray, color

 

JPEG 2000

JPEG 2000*:
  • gray, color;
  • black and white uncompressed, CCITT3, CCITT4, Packbits, ZIP;
  • gray uncompressed, Packbits, JPEG, ZIP;

*Lossy compression is used for JPEG-2000 images.

 

TIFF
TIFF:
  • color uncompressed, JPEG, ZIP
PDF
PDF, PDF/A** searchable:

 

 

**PDF/A files created with ABBYY FlexiCapture are PDF/A-1a and PDF/A-1b compliant. By default, PDF/A-1a files are created. To enable export to PDF/A-1b, specify the following value in the registry:

HKEY_CURRENT_USER\Software\ABBYY\FlexiCapture\12.0\Export\UseTaggedPdfExport = false

When processing PDF files that contain vector graphics, their visual quality may deteriorate as the PDF file is rasterized and the output file contains a bitmap image.

FlexiCapture product brochure

 

 

PDF icon PRODUCT BROCHURE

 

The Value of Intelligent Capture in Digital Transformation

 

Download this product brochure to learn how Intelligent capture with cognitive technologies for machine learning capability accelerates Digital Transformation of Business Operations